Position Summary: Reporting to the Accounting Manager, the Accounting & Payroll Supervisor provides support to the overall business but more specifically is a key member of the accounting team, providing financial support to the business in areas of payables, payroll, forecasting and program management.
Key Responsibilities & Accountabilities: The following is not intended to be a comprehensive list of the essential functions of the Accounting & Payroll Supervisor position, but rather a general description of some of the requirements necessary to carry out the duties and responsibilities of this position. The Accounting & Payroll Supervisor must be able to perform the following tasks, among others:
- Manages the timely and accurate processing of the bi-weekly full cycle payroll
- Enters all payroll information daily in appropriate software, making note of potential pay discrepancies and maintaining employee time data
- Develops audit and internal control processes for payroll processing
- Reviews internal reports and reports from payroll provider for accuracy and reasonableness
- Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) to ensure accuracy and adherence to procedures prior to processing
- Works with payroll provider to ensure compliance with all relevant legislative requirement
- Communicates with a variety of internal and external parties for the purpose of ensuring accurate processing of payroll deduction
- Assist with WSIB compliance and reporting; reviews payroll records to ensure remitted accurately
- Maintains a wide variety of payroll information, files and records in written and electronic formats for the purpose of processing payroll deductions or garnishments and payroll audits
- Reconciles and reviews payroll to ensure accuracy of earnings and deductions, including reviewing codes to ensure taxable benefits recognized correctly and Pension and RRSP contributions are calculated properly
- Provides Journal Entries for each pay and accruals
- Ensures payroll compliance to Collective Bargaining Agreements
- Prepares ad hoc, periodic and annual reports as required
- Enters and processes purchase order through internal accounting software
- Prepares accounts payable invoices for responsible manager approval and payment
- Performs monthly reconciliations of vendor statements
- Reviews and processes expense claims for reimbursement
- Processes petty cash reimbursements
- Processes and reconciles inbound and outbound manual cheques
- Updates and maintains vendor and supplier files
- Prepares projections as required by local, regional and corporate management for forecasting purposes
- Assists in ensuring the operation is compliant with all laws, regulations and standards applicable including both client and company policies and procedures
- Identify and recommend new ways to save money by streamlining business processes
- Works with staff and management to monitor system performance through business reports
- Assists with the develop standard operating procedures geared to ensure consistency and that service meets contract requirements and corporate policy and are documented properly
- Assists in the recruitment, selection, training, coaching and supervision of staff
- Communicates clearly and provides support to help staff accomplish assigned objectives
- Monitors attendance and absenteeism
- Addresses human resource issues promptly, accordingly and following the principles of progressive discipline where appropriate, emphasizing corrective actions to improve individual performance
- Determines whether to discipline and apply discipline, including suspensions and terminations, according to company policy
- Participates in and advises management regarding labour relations strategies and relationships
- Represents Company in grievance procedure
- Maintains a professional demeanor and appearance a providing consistent example to operations staff
- Respects and maintains the confidentiality of all payroll records, employee records, business records, client and customer information, data and other information not otherwise available to the public.
- Assists with periodic cycle count of parts inventory
- Supports other departments (e.g. Maintenance, Operations, Human Resources, Health & Safety) with various duties including special projects and providing back-up when required
- Maintains a safe work area and a focus on safety to reduce the opportunity for injury to self or other employees
- Demonstrates regular and consistent attendance and punctuality in compliance with the company attendance policy
- All other duties as assigned
Working Conditions: The Accounting & Payroll Supervisor works primarily in an office environment. The Accounting & Payroll Supervisor may be called upon after hours from time-to-time in an emergency, or other reasons as required. The job requires the following physical activities: sitting, standing, walking, pushing, pulling, loading and unloading, typing, filing, answering phones.